Board meetings are structured differently depending on the composition and purpose of each board. Some are very formal and adhere to strict guidelines for the parliamentary procedure (Call to Order, Motions from Members and so on.). Others are less formal and can be held in a casual environment, like the CEO’s home or in a restaurant. Whatever the venue the board meeting must have a few fundamental elements.
The presiding director should start a new board meeting by addressing any logistics (date and time, as well as the location of the meeting; link to the meeting or videoconference, etc.). This is the perfect time to make any special announcements, give kudos, or shout-outs.
After all the logistical issues are handled, the presiding officer is then able to discuss any concerns or issues regarding the company’s performance in recent times. This is an opportunity for the C-suite as well as other managers to share their thoughts and opinions on the past performance and the future strategy. It’s crucial for the board to develop unified strategies that will enable the company to grow across all departments and broaden its market reach.
The board should focus its efforts on creating actionable items that each chief executive officer can communicate to their department. It could be as simple as improving a sales process or as difficult as developing a new protocol for onboarding clients. The board should also determine key performance indicators (KPIs) using which to measure success. The final step of the board meeting is to vote on any decision that requires voting. Once the votes are tallied the board can then implement or re-open a decision that was not approved by a majority.
https://naturalboardroom.com/board-meeting-structure-for-boards-post-covid-19/
